Keeping wardrobe observations flexible

My current project is a clothing inventory, with notes about each item rather than an immediate clearout. A tentative seasonal result could be worth recording, but I do not want it to become an automatic rule. I expect some well loved pieces to fall outside the suggested colors without losing their place in the wardrobe. To clarify what the result actually describes, I am looking at a color analysis test as I decide what should go into a practical set of wardrobe notes. It would also help to distinguish something I noticed in person from an assumption based on a photograph, so future changes have a clear reason rather than just a different label. Would a separate note for the suggested season prevent it from dominating every individual item entry? My preference is to note color, condition, and use, instead of assigning every garment a verdict. How can I make this useful now while keeping any tentative palette conclusion easy to revise?